General Data Protection Policy
For the purposes of the General Data Protection Regulation ("GDPR") and other data protection laws in Malta, the controller is the Vittoriosa Lawn Tennis Club (hereafter 'VLTC' or the 'Club') located at the above address. This privacy policy sets out the way the VLTC processes and uses personal data of the members of the Club.
1. How information is collected
Personal data is collected in the following ways:
- Directly from the members such as when they:
- (a) fill in an application for membership;
- (b) make enquiries on the website;
- (c) provide information via the Club's software or court booking system;
- (d) enter a competition or tournament;
- (e) sign up for lessons, etc;
- From someone who has applied for membership on another player's behalf;
- From the Malta Tennis Federation (for example, where the Federation passes on details in connection with a complaint or query raised about the Club).
2. The types of information collected
The Club may collect the following types of personal data, such as:
Contact Information
Contact details such as email addresses, date of birth, telephone numbers, postal addresses, etc.
Other Information
Information when making use of membership benefits such as court bookings, biometric gate access, or using other Club facilities.
3. How the Club uses personal data
Personal data provided to the Club will be used for the purposes set out at the time of collection and, where relevant, in accordance with any preferences expressed by the members. More generally, the Club will use personal data for the following purposes:
- Administration of Club membership
- Keeping of records about who is playing at the Club
- Communication about activities
- Administration of competitions
- Fulfilment of orders for goods and services
- Club promotion (with consent)
4. Marketing preferences
The Club will always respect the wishes in respect of what type of communication the members want to receive from the Club and how they want to receive them. There is certain communication, however, that the Club needs to send regardless of the members' marketing preferences in order to fulfill contractual obligations.
Essential Service Communications
- Records of transactions, such as payment receipts.
- Membership related mailings such as membership renewal reminders, notices of formal meetings, and information about opening and closing hours.
Notwithstanding, members are always in control of how the Club communicates with them.
5. Sharing members' information with others
The Club does not sell or share personal data to other organisations. Personal data collected and processed may be shared with the following third parties, where necessary:
6. How long information is kept
The Club keeps personal data only for as long as necessary for each purpose used. For most membership data, this means that information is retained for as long as members have a valid membership with the Club.
7. Rights of members
Under certain circumstances, by law members have the right to:
Request Access
Request access to their personal data (commonly known as a "data subject access request"). This enables members to receive a copy of the personal data held about them and to check that the Club is lawfully processing it.
Request Correction
Request correction of the personal data that is held about them. This enables members to have any incomplete or inaccurate information held about them corrected.
Request Erasure
Request erasure of personal data. This enables members to ask the Club to delete or remove personal data where there is no good reason for continuing to process it.
Object to Processing
Object to processing of their personal data where there is something about their particular situation which makes them want to object to processing on this ground.
Request Restriction
Request the restriction of processing of their personal data. This enables members to ask the Club to suspend the processing of personal data about them.
Request Transfer
Request the transfer of your personal data to another party.
8. Contact and complaints
For any queries about this privacy policy or how personal data is processed, or if members wish to exercise any of their legal rights, you may contact the Club using the information found in page 1 of this document.
If any member is not satisfied with how the Club processes his/her personal data, they can make a complaint to the Information and Data Protection Commissioner at the following website: www.dataprotection.gov.mt